Use VBA code to add and remove a watermark on all pages in a Word document


This post shows one way that you can add and remove a watermark in a Word document. To add a watermark in this way, you add a “building block” to the header of each of the document’s sections. If headers are marked so the first page is different or if odd and even pages have different watermarks, then you need to add the watermark to each separately.

The following code adds a watermark to each page.

Sub AddWatermarks()
Dim doc As Document
Dim sec As Section
Dim hdr As HeaderFooter
Dim rng As Range
Dim strBBPath As String

' Building block names.
Const confidential_1 As String = "CONFIDENTIAL 1"
Const confidential_2 As String = "CONFIDENTIAL 2"
Const do_not_copy_1 As String = "DO NOT COPY 1"
Const do_not_copy_2 As String = "DO NOT COPY 2"
Const draft_1 As String = "DRAFT 1"
Const draft_2 As String = "DRAFT 2"
Const sample_1 As String = "SAMPLE 1"

    ' Where to find the building blocks.
    strBBPath = "C:\Users\" & (Environ$("Username")) & _
        "\AppData\Roaming\Microsoft\Document Building " & _
        "Blocks\1033\14\Built-In Building Blocks.dotx"

    ' Loop through the sections.
    Set doc = ActiveDocument
    For Each sec In doc.Sections
        ' Loop through the section's headers.
        For Each hdr In sec.Headers
            ' Set rng to the end of the header.
            Set rng = hdr.Range
            rng.Start = rng.End
            ' Insert the desired building block.
            Application.Templates(strBBPath). _
                BuildingBlockEntries(confidential_1).Insert _
                    Where:=rng, RichText:=True
        Next hdr
    Next sec

    ' Uncomment if it's a big file and
    ' you want to know when it's done.
    'MsgBox "Done"
End Sub

This code declares some variables and then defines strings to identify the six standard watermark types. It then loops through document’s sections. For each section, it loops through the section’s headers. It creates a Range representing the end of the header and adds the desired building block to it.

If the document is long, this can take a while, so the code finishes by displaying a message box to let you know that it is done.

The following code removes watermarks from the active Word document.

' Remove watermarks from the active document.
Sub RemoveWatermarks()
Dim sec As Section

    For Each sec In ActiveDocument.Sections
        RemoveWatermarksFromRange sec.Headers(wdHeaderFooterFirstPage).Range
        RemoveWatermarksFromRange sec.Headers(wdHeaderFooterPrimary).Range
        RemoveWatermarksFromRange sec.Headers(wdHeaderFooterEvenPages).Range
    Next sec
End Sub

This subroutine loops through the document’s sections and calls the following RemoveWatermarksFromRange subroutine for each of the three kinds of headers for each section.

' Remove shapes that have a name containing the
' string PowerPlusWaterMarkObject from this range.
Sub RemoveWatermarksFromRange(rng As Range)
Dim shape_range As Shape
    For Each shape_range In rng.ShapeRange
        If (InStr(shape_range.Name, "PowerPlusWaterMarkObject") > 0) Then
        End If
    Next shape_range
End Sub

This code loops through the range’s shapes. If a shape has a name that contains the string “PowerPlusWaterMarkObject,” then it is a watermark so the code deletes it.

Note that this code worked for me, but I have not tested it extensively. I recommend that you make a copy of your document before you run the code on it, just in case something goes wrong.

I didn’t need a custom watermark, so this code does not deal with those. If you write code to add and remove custom watermarks, or if you make other changes that you think might help someone else, please post a comment below.

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About RodStephens

Rod Stephens is a software consultant and author who has written more than 30 books and 250 magazine articles covering C#, Visual Basic, Visual Basic for Applications, Delphi, and Java.
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1 Response to Use VBA code to add and remove a watermark on all pages in a Word document

  1. Sam Tilbrook says:

    Very handy – thanks

Comments are closed.